The site diary gets closed on site, not on the last day of the month
Every working day appears on its own, with the weather and who was on site. The foreman adds the work done and the photos from his phone, the site supervisor leaves numbered orders, and closing the day turns it into a sealed PDF anyone can sign from a link.
What a site diary is, and why it gets written late
The site diary is the daily record of what happens on site: the work carried out, who was present, the plant used, the weather, and the instructions the site supervisor gives. It is the document everyone reaches for first when a delay is disputed or a payment application has to be justified, and in Spain and Italy it sits alongside a statutory register the supervising professional is required to keep.
The problem is never willingness, it is timing. Nobody sits down to write at seven in the evening, so the diary gets filled in all at once at month end, reconstructing weeks from memory and from photos scattered across a phone. What comes out of that is not a record, it is a recollection written up neatly. Tabiquo changes the moment rather than the discipline: the day is already there, with what the system knows, and only needs confirming.
What you can do with Tabiquo
From a day that opens itself to a sealed PDF signed by link.
The day creates itself
Every working day appears already created, skipping weekends and your team's holidays. If it is still empty by mid-morning, an alert goes out.
Weather and who was there
The weather and the people on site that day, with the plant and equipment used. The diary is the only place the weather is stored.
Activities with dated photos
Each activity with its photos, and each photo with the day, time and place it was taken. That data stays internal to the team and never reaches what the client sees.
Voice dictation
The foreman talks to his phone at the end of the day and the entry writes itself. Typing with gloves on was never a realistic plan.
Supervisor orders and visits
Site instructions, requirements and supervisor visits, numbered per project. They stay dated in the diary rather than in a chat thread.
Closed, sealed and signed
Closing the day generates the PDF and stores its SHA-256 fingerprint. Whoever has to sign it does so from a link, with no account and no app.
Who it is for
Site managers and foremen
They close the day from their phone in two minutes, dictating it and attaching the photos they already took.
Contractors and renovation firms
They get the record of every project in one place and one format, without chasing anyone at month end.
Site supervisors
They leave orders and requirements numbered and dated, and find them months later without rereading a conversation.
Technical office
They justify payment applications and claims with the right day, not with what anyone remembers of that week.
Why it changes things
The difference between a diary written on the day and one reconstructed at month end.
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The day is recorded on the day, with what happened, not with what someone recalls three weeks later.
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When a delay is disputed, the weather and the attendance for that day are already written down and dated.
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The supervisor's orders are numbered and sit at their own date, rather than scattered across messages.
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The PDF you show is byte-identical to the one closed that day, and anyone can check it.
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Months later you find one specific day by searching for it, without opening a box of folders.
Frequently asked questions
Is it the same thing as a daily work report?
No. The work report is what the crew files about their own shift, and it feeds the hours. The site diary is the official record of the whole day: weather, labour, activities and the supervisor's orders. They coexist, and in Tabiquo each has its own place.
Does it satisfy the statutory register?
Tabiquo records the data such a register collects — instructions and requirements from the site supervisor, numbered, dated and signable — and keeps it sealed. How the register is kept and formalised on a given project remains the supervising professional's responsibility: we provide the record, not the signature that belongs to them.
What exactly does the seal prove?
When the day is closed we store that exact PDF and the SHA-256 fingerprint of those bytes. That proves the document someone is holding is identical to the one closed that day, and it can be checked on any computer without tools from us. It does not prove that nobody with database access altered anything: the fingerprint gains evidential weight once it leaves our control, on the signing page, in the email, or on a printed copy.
What happens on weekends and holidays?
No diary is generated. Tabiquo skips weekends and whichever holidays your team has configured, so you never accumulate empty days for someone to close by hand.
Does the signer need an account?
No. They get a link, see the full content of the day — activities, observations, labour, plant and weather — and sign from their phone. No sign-up, nothing to install.
Carry on here
Daily work reports
The daily report written on site, with photos and hours already attached.
FeaturesSite supervision
The supervisor's site file: minutes, diary, payment certificates and defects, signed and sealed.
BlogThe site diary a supervisor is expected to keep: what it must contain and how to keep it from a phone
Stop reconstructing the month at the end of the month
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