The visit, dictated. The minutes, signed by the contractor before you leave site.
Open a visit with one tap, dictate what you see, take photos room by room and tick the checklist. One button turns it all into the minutes: the foreman and the client sign from a QR code or a link, no account needed, and the PDF is sealed with the practice's letterhead. It is the document a site supervisor defends their decisions with.
What site visit minutes are, and why writing them on the spot matters
Visit minutes are the proof of what the supervisor saw and ordered: who was there, the state of each room, the defects found and who they were assigned to. Months later, when a contractor says "you never told us", it is the signed minutes that answer — and the supervisor's liability with them.
Writing them back at the office costs half an hour per visit and arrives late, with the photos still on the camera roll and the contractor's signature chased by email. Written on site, with the voice notes and photos already inside and the signature collected on the spot from a link, the minutes exist before the doubt does and stay in the practice's workspace, whichever contractor is on the job.
What you can do with Tabiquo
The visit is not a form: it is talking, photographing and tapping. Tabiquo assembles everything else.
Voice dictation
Press the microphone and describe the visit. AI fills in the title, the notes and the attendees; you just review.
Photos per room
Every photo stays in its room, with its caption. In the minutes they come out ordered by space, not in a pile at the end.
Checklist from a template
Apply your control-point template and mark pass, fail or not applicable, with a note on each point.
Incidents on the spot
Anything wrong becomes an incident with a number, photo, severity and assignee — even a pin on the floor plan. It does not stay in the minutes: it is tracked until closed.
Minutes in one tap
When you complete the visit, one button generates the minutes: date, attendees, checklist results and incidents, already assembled.
QR signing, no accounts
Each attendee signs from their own phone by scanning a QR code or opening a link. The PDF is sealed, with your letterhead and each signature's audit trail.
Who runs site visits with Tabiquo
Site supervisors
Architects, engineers and surveyors who supervise the works and want every visit to leave a document signed by the contractor, without losing the afternoon.
Practices whose contractors change
Whoever stays the designer while the contractor changes from site to site: the minutes live in the practice's workspace, the contractor signs from a link and installs nothing.
Renovation companies
Whoever walks the client through progress and prefers what was agreed to be signed on the spot.
Developers
Whoever visits several sites a week and needs to compare their state without reconstructing it from memory.
Why stop writing minutes back at the office
Minutes written afterwards are not just slow: they separate the evidence from the decision, and that distance is exactly what gets argued about later.
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The minutes exist when you leave the site, not on Friday night.
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Photos stay in their room and their minutes, not on the phone's camera roll.
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Every defect becomes an incident with an assignee, tracked until it is closed.
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The contractor and the client sign from their own phone, through a link or a QR code, with no account and nothing to install.
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The PDF is sealed with its SHA-256 fingerprint: what was signed cannot be touched up afterwards, and anyone holding the file can verify it.
Frequently asked questions
What do the generated minutes contain?
Date, project, attendees with their role, the visit notes, the control-point table with each result, and the incidents found with their severity, plus the photos. You review and adjust whatever is needed before finalizing and signing.
Does it also cover site meeting minutes?
Yes. Besides visit minutes, Tabiquo handles meeting, kick-off and handover minutes, with their attendees and signatures. The flow is the same: write or dictate, finalize, sign and share the PDF.
Who can sign the minutes?
Any attendee, with or without an account: hand them a link or show them a QR code and they sign from their own phone. That goes for the contractor's foreman as much as for the client. Every signature records date, time, IP and browser, and the document is sealed so it accepts no later changes.
Can I use my own checklists?
Yes. Control-point templates are defined once in the panel, per visit type, and applied on site with one tap. Each point is marked pass, fail or not applicable, with its note.
What happens to the incidents found during the visit?
Each one is born with a number, photo, severity and assignee, and a pin on the floor plan if you want one. It appears in the minutes and also follows its own workflow until resolved and verified: nothing needs copying anywhere else.
How much evidential weight do minutes signed from a link carry?
The closed PDF is archived with its SHA-256 fingerprint, shown on the signing page and in the email; anyone holding the file can check it is identical to the archived one. Every signature carries date, time, IP address and browser. It is not a qualified electronic signature: it is a robust, verifiable trail of who signed what and when, which is what a supervisor needs in a dispute.
Keep reading
Quality & snagging
Defects with photos, a pin on the plan and an owner, through to warranty.
FeaturesDaily work reports
The daily report written on site, with photos and hours already attached.
BlogSite visit reports and minutes: what to include and how to finish them before leaving site
BlogThe construction quality incident resolution workflow, end to end
Your next visit can leave the site signed
We will show you the whole flow on a real project: dictation, photos, minutes and signatures. Thirty minutes, no strings attached.