The site supervisor's file, kept from the phone.
Dictated visit and minutes signed before you get back in the car. Site diary with numbered service orders and instructions. Payment certificate checked, approved and signed. Defects pinned on the floor plan and followed to closure. The contractor signs from a link: no account, nothing to install. The client sees it all from their app.
Why the supervisor needs a file of their own, not the contractor's
A site supervisor's liability is defended with paper: the minutes that say what you saw and what you ordered, the diary that tells the site day by day, the certificate that vouches for the quantities, the defect that proves when you found it and who you assigned it to. If the contractor keeps those papers, or they live in chats and camera rolls, they are not there when you need to prove them.
Tabiquo is the studio's workspace, not an app the contractor has to adopt. The supervisor opens the site, keeps the documents and invites whoever they choose: the contractor gets a link to sign the minutes or the certificate, the client an app to see progress, minutes and certificates. Every closed PDF is sealed with a fingerprint anyone can verify.
What a site supervisor does with Tabiquo
The five documents that matter, produced on site rather than reconstructed at the office.
Visit and minutes
Dictate the visit, photograph room by room, tick the checklist. One tap generates the minutes with attendees, results and defects.
Site diary
Works, contractor attendance, weather and, on the supervisor's page, numbered service orders and instructions plus supervisor and safety-coordinator visits. Every closed day is a sealed PDF.
Defects with a pin
Every defect is born in the visit with a number, photo, severity and assignee, pinned on the floor plan if you like. It does not stay in the minutes: it is followed to resolution and verification.
Certificate checked and signed
The office prepares the payment certificate from the quantities, the supervisor checks and approves it: the certificate locks, seals and goes to the contractor and the client for signature.
The contractor signs from a link
Minutes and certificates are signed from the phone of whoever was there, through a link or a QR code. No account, no installation: the contractor adopts nothing.
Everything sealed and verifiable
Every closed document is stored with its SHA-256 fingerprint, shown on the signing page. Anyone holding the PDF can check it is identical to the archived one.
Who it is for
Site supervisors
Architects, engineers and surveyors who sign minutes every week and want their liability covered by documents, not messages.
Architecture and engineering practices
Whoever designs and then supervises, with contractors that change from site to site: the workspace stays the practice's, the contractor comes and goes.
Safety coordinators
Coordinators who log their visits in the diary, raise non-conformities and want the document signed by the foreman on the spot.
Clients and property managers
Whoever pays for the works and wants to see minutes, certificates and progress from their own app, without asking.
Why supervisors choose Tabiquo over a contractor's app
Site apps are built for whoever executes. A supervisor needs documents that remain theirs when the contractor is gone.
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The file belongs to the practice: change contractor, the documents stay.
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The contractor signs from a link and installs nothing, so there is nothing to talk them into adopting.
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Service orders and instructions are numbered and dated in the diary, not scattered across chats.
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Every closed document is sealed with a fingerprint anyone holding the PDF can verify.
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The client sees minutes, certificates and defects from their app: fewer calls, more trust.
Questions site supervisors ask
Does the contractor have to pay or sign up?
No. The workspace is the practice's and the practice pays the plan. The contractor receives a link to sign minutes and certificates and, if you want, a guest access to comment on defects: no subscription, no installation.
Do the signed minutes hold up as evidence?
The closed PDF is archived with its SHA-256 fingerprint, shown on the signing page and in the email; every signature records date, time, IP address and browser. Anyone holding the PDF can check it is identical to the archived one. It is not a qualified electronic signature: it is a robust, verifiable trail of who signed what and when.
Do I need a plan with workers? We have none.
No. The Essential plan works with zero workers: clock-ins and the presence register are modules a practice leaves off. You pay for open sites; archived ones stay readable at no cost.
Is the site diary the statutory one?
The diary records works, contractor attendance, weather and remarks every day and, on the supervisor's page, service orders, instructions and supervisor and safety-coordinator visits, numbered in sequence. Every closed day is sealed. How to fill it in remains the supervisor's responsibility: Tabiquo makes it possible from a phone.
How does the payment certificate work?
The office prepares the certificate from the executed quantities; the supervisor checks, approves and signs it. On approval the document locks and seals, then contractor and client sign it from a link. Retentions, advances and VAT are calculated and the PDF carries the practice's letterhead.
What if the contractor already uses Tabiquo?
Even better: the contractor runs its crews and clock-ins in its own workspace, the supervisor keeps their file in theirs. Minutes and certificates travel by link either way, so neither depends on the other.
Continue from here
Site visits & minutes
The visit is dictated and photographed on site; the minutes leave signed with you.
FeaturesCost control
Certifications, commitments, invoices and overruns, project by project.
BlogEstimates, change orders and progress billing: the full chain from quote to final payment
BlogSite visit reports and minutes: what to include and how to finish them before leaving site
The next visit can leave a file, not a chat
We show you the supervisor's flow on a real site: visit, minutes signed by the contractor, diary, certificate. Thirty minutes, no commitment.